In Spain, all companies are required to maintain salary records, regardless of their size. This tool helps register employee remuneration with the aim of identifying and correcting pay disparities.
The pay register records the average values of salaries, bonuses (such as on-call shifts or allowances), and extra-salary benefits (travel expenses, mileage), broken down by gender. This allows companies to check for wage gaps and take corrective measures.
Who Must Keep Salary Records and When?
✅ Frequency: Must be updated annually.
✅ Universal requirement: Applies to all companies, even if they have only one employee.
✅ No exceptions: Mandatory even if all employees are of the same gender.
✅ Additional audit: Companies with more than 50 employees must also conduct a pay audit.
Penalties for Non-Compliance
Failure to maintain salary records may result in significant financial penalties. Furthermore, if gender pay disparities are identified, the company must take immediate action to correct them.
💼 Complying with salary record regulations is not just a legal obligation, but also an opportunity to enhance transparency and fairness in your company.